Web mail is becoming an increasingly popular form of communication. You may receive a large number of emails per day that often include attachments. Which fills up your inbox even faster. You can delete messages to empty your mailbox. But there is no way of knowing which messages you receive or send may come in handy.

Fortunately, there is a great solution. Using archiving in Outlook, your emails can be saved locally to your computer or to the device with installed Outlook. This will effectively free up space on the server. You will also retain access to all skilfully archived messages. Outlook allows you to archive emails manually or automatically. We will introduce you to both options.

Manual archiving

1. Click on the top left File -> Information -> Cleaning Tools -> Archive > >
2. Select the folder and specify the age of the messages you want to archive.

3. Activate the setting that includes the items that have “Do not use self-archiving” checked if you want to archive messages or folders that are excluded from self-archiving.

4. Click OK.

Once archiving is complete, online messages from folder Inbox and associated subfolders will be removed. You can access them by clicking on Archive (left Outlook menu). You can also find them using the Outlook search engine.

Automatic archiving

Functions Setting – Self-archiving – edit according to your needs.

1. Click on the top left File-> Options-> Advanced.>

2. Click on Self-archiving, then select Self-archiving settings.

3. Under Self-archive every n-days, specify the frequency of automatic archiving. You can also change other settings.

4. Activate the setting that includes the items that have “Do not use self-archiving” checked if you want to archive messages or folders that are excluded from self-archiving.

5. Click OK.

Now you won’t have to worry about space on your server or email inbox. You will still be able to access all emails on your local computer.